For Classes and Other Training Activities Conducted via Video Conferencing Platforms and Learning Management Systems
At Leadsmart PH, we are committed to safeguarding your privacy while delivering high-quality training and education. To fulfill our responsibilities as a training institution, we may collect certain personal and sensitive information that you provide. This information is essential for confirming your identity and ensuring a secure, efficient, and modern learning experience.
We strive to comply with your privacy rights as outlined in the Philippine Data Privacy Act of 2012 (DPA) (RA No. 10173) and make every effort to abide by its requirements for protecting your data. This privacy notice explains how we process your information, the measures we implement to safeguard your privacy, and your rights as a data subject.
Understanding Your Data and Its Usage
When you join classes, workshops, or other activities and utilize video conferencing tools like Zoom, we collect various personal details for functionality purposes. This information may comprise your name, email address, appearance, voice, personal comments, and materials submitted during sessions, including presentations or assignments. The reasons for data collection include:
- Identity Verification and Fraud Prevention: We gather this information to create meeting reports that include your name and email address, as well as your participation status.
- Class Recordings: If participants miss a session, they can request permission to access recorded materials for review or for future reference. These recordings are also valuable for instructors to enhance their teaching methods and for Leadsmart PH’s research.
- Administrative Purposes: Authorized personnel may process usage analytics, network quality, and meeting configurations to provide technical support, assess system performance, and ensure smooth operations.
In cases where formal assessment is not required, instructors may request that you turn off your camera and microphone to limit the amount of personal data collected.
How We Protect Your Data
At Leadsmart PH, your privacy is a priority. We have enforced robust security measures to prevent unauthorized access to your data, ensuring only approved personnel can access it. We retain recordings and participant lists only as long as necessary to meet initial purposes, fulfil legal requirements, and prepare for potential legal disputes. Following that, your data will be securely deleted.
Sharing and Disclosing Your Data
We want to emphasize that these recordings aim to aid learners and should not be shared, recorded, or distributed without obtaining explicit written, electronic, or recorded consent from all involved parties, including facilitators.
In some situations, facilitators might request your consent for other participants to view the recorded sessions. If you wish to revoke your consent, please inform your facilitator via email and attach a government-issued ID. Keep in mind that consent revocation is specific to instances where it is the sole legal basis for data processing.
In addition to fulfilling legal obligations and assisting law enforcement when necessary, your data may be disclosed to public authorities or used to meet legal requirements, such as responding to court orders or defending legal claims.
Obtaining Your Consent
By participating in online classes and utilizing training materials on approved platforms, you acknowledge that:
- You have read this privacy notice, which has been shared via email and class invitations, and you understand its contents.
- You recognize that the data required for Leadsmart PH to process your information is essential for the institution’s legal role as a training provider.
- You grant permission for the collection and use of your data in line with this notice.
Your Rights Under the Philippine Data Privacy Act
As a data subject, you possess several rights under the DPA, which Leadsmart PH fully acknowledges and upholds. These include:
- Right to Access and Correct Your Data: You (have the right to) can ask us to review or amend the personal information we hold about you.
- The Right to Be Informed: We will keep you informed about the way your data is (performed) processed through this and other notices.
- The Right to Object: You can terminate, desist, or ask for the removal of your data, and this will be allowable unless it interferes with any legal or contractual obligations.
- The Right to File Complaints: You (can) submit a complaint to the National Privacy Commission prior to after you have first poured out to us your issue.
Marketing Preferences
From time to time, Leadsmart PH may contact you about other training and advisory services that we provide. If you want to cease receiving them, please either write to us at admin@leadsmartph.com or click the link on our website to update your preferences.
Updates and Inquiries
Your regular visit to this page is [thus] encouraged so that you are always informed about any new updates we may have regarding our privacy policy. If you have any questions, concerns, or suggestions about this policy, you can reach out to our Data Protection Officer at admin@leadsmartph.com.
We pledge to protect your privacy and strive to maintain good quality in our training delivery. Thank you for your trust and cooperation.